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Prospects. Time. Clients. Resources. Freedom. Information. Success.

Since 1989, Top Producer products have helped REALTORS® manage the important tasks that help achieve, and succeed, sales goals.

Top Producer 8i gives you more time by simplifying your day.
Market Snapshot™ gives prospects more information—immediately.
Market Builder™ simplifies your prospecting and helps build your business.
Top Producer Websites keep prospects engaged.

Top Producer helps you maximize new leads from every possible source, turn every contact you have into a client, provide crucial market information that motivates people to move, and manage every task and relationship so that you don’t miss a single chance for a new prospect, repeat client or referral.

REVATS is now an authorized distributor of Top Producer, so you can purchase the product directly through us.  If you do, we will set up your account and import your contacts for FREE!

Contact us for more information and to order Top Producer.

TopProducer is a good tool for tracking your leads and managing your mailing campaigns and to-do-lists, but did you know you can also use it to track your listings?

Once a seller lead turns into a seller-with-an-active-listing, be sure to add the listing info to TopProducer when you add it to all your listing locations.

The listing will be linked to the seller if set up correctly. It will be available to pull into flyers, post cards and letters. You can track showings and link them to other contacts.

You can also set up unique action plans specifically for current sellers. Tailor these to remind you or your assistant of all of the steps you typically take with a new listing and maintenance.

Be sure to set up emails or letters to send to your active sellers on a regular basis, just as you do with your leads. These emails are specific to individuals selling their home and preparing to move.

As you probably know, a virtual or in-house assistant can handle the posting of your listings to all of your websites, the tracking of your listings in TopProducer, etc.

Why spend your “spare” time uploading your listings when you can hand it off for an affordable fee? Wouldn’t you rather spend that time either pursuing more business or enjoying your life?

We have barely scratched the surface of what you can do with TopProducer. Just about every aspect of it can be customized to fit your needs. What do you do with TopProducer?

—Kim, virtual assistant with REVATS

REVATS is a team of independent virtual assistants working together to bring comprehensive virtual services to real estate agents around the USA. Contact us today for more information!

Managing a mailing campaign can be a full time job. Don’t even bother trying to send a different email or letter to a handful of your leads or contacts every day! That is unless you have TopProducer as your database.

TopProducer is not only a lead management tool, it also is the perfect tool for setting up, maintaining, and implementing mailing campaigns to all of your leads and other contacts.

You can use the standard action plans that come with TopProducer, personalize these in minor or major ways, or even develop your own 100% unique plans. Within the action plans are not only to-do lists and reminders for you, but also emails tailored to specific types of campaigns.

Let’s say you have three new leads that come in to you today.

The first one is a seller lead that looks pretty promising. After contacting her and doing everything you typically do, you can set her up in TopProducer with an action plan specifically for your “best” seller leads.

The second lead is a buyer that gives an email address, but no phone, not even a last name. Chances are this lead is just window shopping, but hey, window shoppers are dreamers who do eventually end up buying…and you want them to call on you when they are ready! So you set this lead up with a drip email campaign that will last for a few years, sending them an email every month or two.

Your third lead is a buyer that claims to be pre-approved, has a decent down payment, knows what they are looking for, and has even sent you the links to some houses they like. So you jump on this lead, and in the meantime you get them set up with your best action plan for buyer leads. And while TopProducer works behind the scenes…you do your thing on the front line!

These email campaigns aren’t your typical long list of call me, call me, call me emails. Most of them are a series of educational notes about various topics of interest to home owners or home buyers. Sporadically throughout them are emails emphasizing why they should use you as their real estate agent. The idea is to build their trust in your expertise and knowledge.

I would recommend that you go through the campaigns you use the most and update them for the current market situations, your local market’s quirks, and even your own personality. They are standard emails and while written well and in a personal tone, they might seem very out of place or totally “not like you.”

When its time to send out holiday greetings or open house notices, you can do that from within TopProducer as well. Simply create your email or letter, choose the individuals or groups you want to send it to, and voila!

If you do choose to do actual snail mail campaigns on some of your action plans, TopProducer has another service, LivePost, you can subscribe to which will automate the actual mailing of these letters for you. The cost isn’t much more than your actual cost would be, including postage, paper, and time.

Best of all…no matter what action plan or type of mailing you choose, every completed task, email, and marketing piece is attached to the lead you sent it to. So later on you can look back and see just what you have sent to this person. And you can keep detailed notes of all your interactions as well.

For all of your TopProducer needs, a virtual assistant is the perfect choice to “manage your management software.” A virtual assistant can enter your leads, keep your database clean, personalize your action plans, perform many of your daily tasks, and mail any physical letters that you don’t submit to LivePost.

If you are looking for someone to help you get started with or maintain TopProducer, give us a call. REVATS specializes in TopProducer related tasks and can get your leads in tip-top shape.

—Kim, virtual assistant with REVATS

REVATS is a team of independent virtual assistants working together to bring comprehensive virtual services to real estate agents around the USA. Contact us today for more information!

Any real estate agent with at least several hundred leads or other contacts needs to be using a comprehensive database of some kind. While there are several on the market, my personal favorite is TopProducer.

Of course, I am simply assisting real estate agents with their TopProducer systems, so I don’t have a truly personal experience, but I still think TopProducer “does” just about everything you could wish it to do.

The primary usage of TopProducer is as a database for storing, accessing, and contacting your current, past, and hopefully future clients. (But it is so much more!)

TopProducer allows you to store your leads’ information, whether entered automatically via web forms the lead has filled out, or manually by yourself or your assistant. This information includes not only basic contact information, but also lead source, referral source, spouse’s name, employer details, personal website information, contact birthdate, etc.

You can organize your leads by one or several custom contact types and set them up in one or more action plans which will not only remind you to contact them directly, but will also send them regular pre-determined emails or letters. Many useful action plans come with your subscription to TopProducer, and you can modify these to suit your own personality or create your own completely unique action plans.

Managing your leads in TopProducer can be a daunting task at first, but given time and training, you will find your lead management efforts are paying off.

Need some help with TopProducer? Finding a virtual assistant who knows TopProducer isn’t as hard as it might seem. There are many great assistant who are experienced with it and some are certified. (We even have an assistant on our REVATS team who is certified in TopProducer!)

Are you using TopProducer? What do YOU like about it?

—Kim, virtual assistant with REVATS

REVATS is a team of independent virtual assistants working together to bring comprehensive virtual services to real estate agents around the USA. Contact us today for more information!

Each year real estate agents use more and more technology to market themselves and to help them stay organized. TopProducer is the industry’s top sales productivity system, and qualified virtual assistants are in demand. Allow our team to help you.

Members of our team are TopProducer certified, which means they have industry recognition of their practical TopProducer 8i know-how in relation to REALTOR objectives like contact and task management, prospecting and marketing, and listing/closing coordination.

We offer a comprehensive service to Realtors needing to delegate so they can focus on what they do best. Contact Kim, Stephanie, or Michelle with REVATS to get started!